Are you a proactive, solution-oriented professional who thrives in fast-paced environments and loves being one step ahead? Are you looking for a position where your planning and organizational skills can truly make a difference - and where you can become a trusted partner? If so, then you could be the newest addition to our team as Executive Assistant to our Executive Vice President (EVP) of Logistics. 

This is more than a traditional assistant role; it’s an opportunity to support at the highest level and help drive impact across division.

Be part of the movement – and play your part.

About the role

We are looking for a highly organized and dependable Executive Assistant to support our EVP of Logistics. In this role, you will be responsible for ensuring the EVP’s day-to-day operations run smoothly and efficiently.
This is a dynamic and high-impact role where you’ll be more than just an assistant — you’ will be a strategic partner playing a pivotal role enabling the EVP to operate effectively and strategically.

Your responsibilities will include:

• Own and managing calendars, scheduling meetings, and coordinating travel arrangements.
• Preparing meeting agendas, taking minutes, and following up on action points.

• Acting as a communication hub between the EVP, internal teams, and external stakeholders.
• Organizing and prioritizing incoming information and emails.
• Take initiative to define and shape your role — identifying tasks before they’re assigned.
• Manage special projects with our Transformation team and take ownership of tasks from concept to completion.
• Make decisions independently and act with sound judgment in fast-moving situations.
• Lead and deliver special projects from concept to completion.
• Anticipating needs and solving problems proactively.

• Organizing and maintaining documentation, reports, and correspondence.

• Ensuring deadlines are met and tasks are followed through with precision.

You’ll be working closely together with the EVP, the Logistics Management Team and the Logistics Transformation team. The EVP values structure, reliability, and clear communication.

“I rely on my EA to keep things running smoothly and to help me stay focused on the bigger picture. I need someone who’s always two steps ahead - someone who can keep things on track.” – Niklas Andersson, EVP of Logistics

About you

We want you to help us stay organized and efficient by bringing your strong planning and coordination skills to the team.
You may not have formal experience as an executive assistant, but you’re likely the kind of person who naturally keeps things on track, anticipates what’s needed before anyone asks and enjoys creating structure in a busy environment.
You thrive on being the go-to person for planning, coordination, and support – and you take pride in making things run smoothly.

You’re a self-starter with strong organisational skills, attention to detail, and a high level of discretion. You communicate clearly and professionally, and you’re confident working with senior stakeholders. You enjoy autonomy, take ownership, and deliver high-quality support.

Working at DFDS

Join the movement and grow with us.

At DFDS, we’re proud of the community we’ve built – one that’s diverse, vibrant and grounded in trust and collaboration. Whether you’ve been here for years or are exploring a new internal opportunity, we want you to feel supported in your development and encouraged to challenge yourself.

Our headquarters in Copenhagen offers a unique and modern workplace, complete with a game room, fitness facilities, cantina and café, and a rooftop terrace with ocean views – all just five minutes from the nearest train and metro stations.

Are we a match? Then what are you waiting for? Apply now.

If you think your personality, skills, experience, and ambitions match this role, we’d love to hear from you. Please apply as soon as possible, as we’re keen to meet potential candidates on an ongoing basis.

For questions about the role, feel free to reach out to Global HR Business Partner Logistics, Jesper Randlev Nielsen at jenie@dfds.com 

We look forward to hearing from you.